Wasting time on Emails?
What a waste of our time….
Most of us have quite a love-hate relationship with our email inbox. I hope you would agree?
I visited a London hotel last week and the training manager explained that one of the down-sides of their email was that their staff each spend at least around 10 minutes a day deleting rubbish emails.
We quickly worked out that for their 150 email users in the hotel this equated to the 1500 minutes every day. This equates to 3 members of staff!
So this hotel is effectively paying the equivalent of 3 staff to come in every day to delete rubbish emails. She simply couldn’t get over this alarming figure and just how costly this aspect of email use is to the hotel.
There are other costs to poor email use too:
– wasted time due to misinterpreted poorly constructed emails
– work life balance issues due to people checking emails at home
– trust issues due to people copying in managers unnecessarily
Some useful tips I shared included:
Use the “Rules” feature on Microsoft Outlook – to automatically move emails out of your inbox
Set up a “Pending” folder – move emails you do not have the time to act upon immediately into a ‘Pending’ folder. Deal with them when you have the time. This leaves your inbox free so you can see the important messages.
Re-read your emails every time – we have all received emails that people have not re-read before sending, otherwise, they would not have sent them. Do this every time. I guarantee you will make changes in at least half of them.
Talk about emails – agree with your colleagues, managers and teams whether you and they should be checking emails out of hours. We need to be responsible for our personal time and well being.
For more valuable tips on saving time on emails attend some Emailogic training – it is common sense but not common practice. Save yourself and your colleagues 16 days a year, reduce email overload and improve well-being.
Contact us at enquiries@emailogic.com – or if you make decisions about training in your organisation you may qualify to attend an exclusive promotional webinar.
A final thought – the hotel discussed above has 150 people.
3 people are equal to 2% of the total staff.
How many is 2% of your staff count?
Can you afford to pay them to come in and delete emails every day? Have a look at our complimentary webinars to see where this can really save some serious time! We have some dates coming up really soon.
